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6. Tables, Sorting and Filtering

Come friends, today we put our data in order. The Excel Table (Ctrl + T) is the most underrated feature in Excel – once you use it, you will never go back to a plain range. Along with it we learn multi-level sort, custom sort, filters, Advanced Filter, SUBTOTAL, AGGREGATE and Group/Outline.

What you will learn in this module

  • Creating and naming Excel Tables, and why they beat plain ranges
  • Structured references and the Total Row
  • Multi-level sort and custom sort orders (city order, Mon–Sun, Low–High)
  • AutoFilter, and Advanced Filter with AND/OR criteria (निकष)
  • SUBTOTAL and AGGREGATE for visible-only and error-proof totals
  • The Subtotal command and Group/Outline

Live story: The list that keeps growing

Suppose new orders are pasted under the old ones every day. Our SUM formula still points to G2:G11, so yesterday's rows are missing from the total, and the filter forgets the new rows too. Shraddha Bagale also wants the list sorted by city and then by amount. This chapter turns the range into an Excel Table, so formulas, filters and totals grow with the data.

All numbers in this story are fictional practice data.

Concepts in this chapter

  1. 6.1Excel Tables (Ctrl + T)
  2. 6.2Structured References
  3. 6.3The Total Row
  4. 6.4Sorting: Multi-level and Custom Sort
  5. 6.5AutoFilter
  6. 6.6Advanced Filter
  7. 6.7SUBTOTAL and AGGREGATE
  8. 6.8The Subtotal Feature
  9. 6.9Group and Outline
  10. 6.10Range vs Excel Table
  11. 6.11Writing Formulas in a Normal Range vs in an Excel Table
  12. 6.12Sorting and Filtering Inside an Excel Table
  13. 6.13Slicers on an Excel Table (Not a Pivot)

Review and practice

  1. ★Practice and Answer Key: Ranges, Tables and Slicers

The chapter recap is at the end of the last concept page.

Quick revision cards

Quick revision

Revise this chapter in two minutes. Save the cards on your phone or download them as PNG files. All names and numbers are made up for practice.

Revision card: Normal range vs Excel Table. Example data table with Range formula after adding row 5: ₹1,500; Table formula after adding row 5: ₹1,800; Table Total Row: ₹1,800.
Card 1 of 2: Normal range vs Excel Table · Download PNG
Revision card: SUBTOTAL and AGGREGATE. Example data table with Total of the visible rows only: ₹700; SUM with the same filter: ₹1,250; Add bonuses that include an error (filter off): ₹175.
Card 2 of 2: SUBTOTAL and AGGREGATE · Download PNG

More cards for every chapter: Ravi Sir's Cards.