Insurance Policy Renewal Tracker in Excel: Next Premium Due Date with EDATE and Yearly Cost

By Ravindra Bagale · Last updated: 17 October 2026

Download the template: insurance-policy-renewal-tracker-template.xlsx: example data with real formulas. Yellow cells are inputs you can type over; green cells hold formulas; blue rows are headers and totals. Replace the example data with your own and everything recalculates.

Made-up data: every name, amount, shop and date on this page is made up for practice. Cities are used only to make the examples feel real.

1. The example

Ravindra's policies on 17 October 2026 (made-up values):

Total premium per year: ₹83,750, about ₹6,979 a month to set aside. ₹38,650 is needed in the next 30 days, and the bike policy is already 8 days past its due date.

2. Build it step by step

Step 1. List the policies

1. In A5:K5 type Policy, Type, Covers, Premium, Paid every, Months, Last paid on, Next due, Days left, Yearly cost, Status.
2. Select B6:B50 > Data > Data Validation > List: Health,Term life,Vehicle,Home,Other. Do the same for E6:E50 with Yearly,Half-yearly,Quarterly,Monthly (drop-down lists).

Step 2. Months between payments

1. In F6 type =IF(E6="Yearly",12,IF(E6="Half-yearly",6,IF(E6="Quarterly",3,1))) (nested IF).

Step 3. Next due date with EDATE

1. EDATE(start_date, months) returns the same day a number of months later. In H6 type =EDATE(G6,F6): 05-11-2025 + 12 months = 05-11-2026.
2. Format H6 as a date. EDATE is also used in the warranty tracker.

Step 4. Days left and status

1. In B3 type the as-of date (=TODAY() in your copy). In I6 type =H6-$B$3: 19 days.
2. In K6 type =IF(I6<0,"Overdue",IF(I6<=30,"Due soon","OK")).

Step 5. Yearly cost

1. In J6 type =D6*12/F6. A monthly ₹2,350 becomes ₹28,200 a year; a half-yearly ₹6,900 becomes ₹13,800.
2. In J12 type =SUM(J6:J11): ₹83,750. In N7 type =N6/12 for the monthly amount to set aside.

Step 6. Summary and colours

1. In N9 type =SUMIFS(D6:D11,I6:I11,">=0",I6:I11,"<=30"): ₹38,650 due in the next 30 days (SUMIFS).
2. In N11 type =INDEX(A6:A11,MATCH(MIN(I6:I11),I6:I11,0)): Bike insurance is the most urgent.
3. Select A6:K50 > New Rule > Use a formula: =$K6="Overdue" red, =$K6="Due soon" amber (formula rules).

3. Formulas used

Every formula above is written in the template, so you can click a cell and see it in the formula bar. All values on this page were recalculated in the file.

4. Common mistakes

1. Adding 365 days instead of using EDATE. Adding 365 drifts by a day in a leap year, and monthly premiums need months, not days. EDATE adds calendar months.
2. Forgetting to update Last paid on. After you pay, type the new payment date in column G, or the policy keeps showing Overdue.
3. Comparing monthly and yearly premiums directly. ₹2,350 a month looks small next to ₹24,500 a year, but it is ₹28,200 a year. Compare the Yearly cost column.
4. Relying on the grace period. Grace periods differ by policy and insurer. Check the policy document and pay before the due date.
5. Typing the policy start date for every year. Use the date of the last payment, so EDATE always points to the next one.

5. More real examples

Example 1: Vehicle policies only. A small business with three bikes can list each vehicle and sort by Days left.

Example 2: Policies for Rani and Ruhi. Use the Covers column and SUMIF by person to see what each person's cover costs per year.

Example 3: Save monthly for premiums. Put N7 (₹6,979) into a separate savings account every month, so the big yearly premiums never hurt.

Quick revision cards

Englishमराठीहिंदी

Quick revision

Each card shows formulas from this page, each with an example and its answer from the template. Scan the QR code on a card to open this lesson. All names and numbers are made up for practice.

More cards: Ravi Sir's Cards.

6. Frequently asked questions

How do I find the next premium due date in Excel?

Use =EDATE(last_paid_date, months): 12 for yearly, 6 for half-yearly, 3 for quarterly, 1 for monthly.

What does EDATE do?

It returns the same day of the month a set number of months before or after a date. =EDATE(05-11-2025,12) gives 05-11-2026.

How do I count days until renewal?

Subtract today from the next due date: =H6-$B$3. Negative means overdue.

How do I compare yearly and monthly premiums?

Convert all to a yearly cost: =premium*12/months between payments.

How much should I set aside each month?

Total yearly cost ÷ 12. Here ₹83,750 ÷ 12 = about ₹6,979.

7. Quick quiz

Ten questions on this page. Sign in to save your score.