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1. Excel Basics

Come friends, today we get to know Excel. The ribbon, workbook, sheet, cell references, formatting, the rupee format, freeze panes and named ranges are all in this module. Once this foundation is strong, every later module feels easy. Do not worry, we go one step at a time.

What you will learn in this module

  • The Excel window: ribbon, Quick Access Toolbar, Name Box, formula bar and status bar
  • Workbooks and worksheets, and the practice dataset used in this book
  • Relative, absolute and mixed cell references (the F4 key)
  • Cell formatting, number formats, rupees in Indian comma style and dd-mm-yyyy dates
  • Custom number formats, Freeze Panes and named ranges

Live story: The first monthly report file

Suppose we are the new analyst in Blinkit's Maharashtra team. On 1 November, Shraddha Bagale, the state head, sends a workbook with one sheet per city and says, "Make it readable before lunch." Amounts show as 64000.5 instead of ₹64,000.50, the header row disappears when we scroll, and one formula breaks when we copy it down. This chapter fixes all three: references, number formats and freeze panes.

All numbers in this story are fictional practice data.

Concepts in this chapter

  1. 1.1The Excel Interface
  2. 1.2Workbooks, Worksheets and Our Practice Dataset
  3. 1.3Relative, Absolute and Mixed References
  4. 1.4Formatting Cells
  5. 1.5Number Formats: Rupees in Indian Style and Dates
  6. 1.6Custom Number Formats
  7. 1.7Freeze Panes
  8. 1.8Named Ranges

The chapter recap is at the end of the last concept page.

Quick revision cards

Quick revision

Revise this chapter in two minutes. Save the cards on your phone or download them as PNG files. All names and numbers are made up for practice.

Revision card: Cell references: relative, absolute, mixed. Example data table with GST on rice: ₹180; Same formula copied to Oil: ₹90; Press F4 on a reference: 4 reference types.
Card 1 of 2: Cell references: relative, absolute, mixed · Download PNG
Revision card: Basics Q&A. Covers How do I keep headings visible while scrolling?; What is a named range?; How do I show ₹ in Indian style?; Can I show “kg” and still add the numbers?. With a photo of Ravindra Bagale and a short tip.
Card 2 of 2: Basics Q&A · Download PNG

More cards for every chapter: Ravi Sir's Cards.