Excel for Logistics: Fleet, Routes, On-time Delivery and Freight Cost (With Templates)
This guide is for people in the logistics industry who use Excel every day. You will see every common file, the formulas people actually type, and downloadable templates with made-up Indian ₹ data. Related short lessons are linked — we do not re-teach them here.
What you'll learn
- Which roles use Excel in logistics
- Every common Excel file type for this industry
- Sample tables with realistic ₹ examples (made-up names)
- Formulas: OTD %, ₹ per kg, Trip hours, Delay vs std and more
- Ready templates you can download and reuse
Downloads: logistics-fleet-routes-freight.xlsx (Trips + routes + OTD + freight ₹/kg + fleet util)
Example data only
All names, amounts, rates and dates are made up for practice. They are not real client or employer records. Follow your organisation's own rules and software for live work.
In short
One industry → many Excel files. Each file is one clear list. Yellow cells are inputs; green cells are formulas. Start with the Roles table, then open the matching template.
थोडक्यात
एक industry → अनेक Excel files. प्रत्येक file = एक स्पष्ट यादी. Yellow = input; green = formula. Roles table पासून सुरू करा, नंतर matching template उघडा.
संक्षेप में
एक industry → कई Excel files. हर file = एक साफ सूची. Yellow = input; green = formula. Roles table से शुरू करें, फिर matching template खोलें.
Related chapters (already on this site)
Why
Some topics already have a focused lesson. Use those for depth; use this guide for the full industry picture.
What
| Chapter | What it covers |
|---|---|
| Excel for Operations (profession) | Inventory and roster. |
| 22. KPI in All Industries | Logistics KPIs. |
| Excel Dashboards gallery | Ops-style boards. |
How
- Skim the link if you need that one skill.
- Come back here for the full file list and templates.
1. Who uses Excel
Why
Warehouse inventory lives in the Operations profession guide; this guide is on-road.
What
| Role | Typical Excel work |
|---|---|
| Transport desk | Trip allotment, vehicle, driver. |
| Fleet supervisor | KM, diesel, utilisation. |
| Customer ops | OTD, delay reasons. |
| Freight costing | Cost per trip / per kg. |
How
- Download logistics-fleet-routes-freight.xlsx.
- Open Ops profession guide for stock and roster.
2. Every common Excel file
Why
If you only learn one dashboard, you miss the daily registers that feed it.
What
| File | What one row / sheet holds |
|---|---|
| Trip register | Trip ID, route, vehicle, departure, arrival, status. |
| Route master | From city, to city, std hours, std km. |
| OTD report | Deliveries, on-time count, OTD %. |
| Freight cost sheet | Trip cost, weight kg, ₹/kg. |
| Vehicle utilisation | Available days, used days, util %. |
How
- Pick the file that matches your role.
- Download the template that contains that sheet.
- Replace yellow sample rows with your practice data (still made-up if you share screenshots).
3. Formulas people use
Why
Typed numbers go stale. Formulas update when inputs change.
What
| Name | Formula | What it does |
|---|---|---|
| OTD % | =ontime/deliveries |
On-time delivery. |
| ₹ per kg | =trip_cost/weight |
Freight unit cost. |
| Trip hours | =arrival-departure |
Duration. |
| Delay vs std | =trip_hours-std_hours |
Route slip. |
| Fleet util % | =used_days/available_days |
Asset use. |
| Diesel km/l teaching | =km/litres |
Simple mileage. |
How
- Open the Formulas used sheet inside each template.
- Change only yellow cells.
- Watch green cells recalculate.
3. Trips and OTD
Why
Customers buy promise dates, not tyre stories.
What
Trip register + OTD %.
How
- Log arrival (yellow).
- OTD % = On-time ÷ Deliveries.
- Filter Late trips for reason codes.
Figure. Freight ₹ per kg
4. Freight and utilisation
Why
Cheap freight that wastes vehicles is not cheap.
What
₹/kg and fleet util %.
How
- ₹ per kg = Trip cost ÷ Weight.
- Util % = Used days ÷ Available days.
- Low util → review empty runs.
5. Sheet previews
Why
See the layout before you open Excel.
What
Screenshots of the main sheets in the downloadable templates.
How
Scroll the figures, then download the matching .xlsx.
Figure. OTD %
Figure. Freight ₹ per kg
6. Common mistakes
| Mistake | What goes wrong | Fix |
|---|---|---|
| OTD without a clear promised time | Arguments forever. | Store SLA timestamp. |
| Cost per trip only | Heavy vs light loads look same. | Also track ₹/kg. |
7. FAQ
GPS replace this?
GPS feeds truth; Excel remains the commercial pack.
8. Try at home
Try at home
- OTD % for the sample week?
- ₹/kg on Trip T101?
- Fleet util % for MH-12 vehicle sample?
Recap
In short
- 4 roles use Excel in this industry.
- 5 common file types are listed above.
- 1 downloadable templates with yellow inputs and green formulas.
- Rates and rules here are teaching examples only.
- Use Related chapters for focused skills.
Quick revision cards
Quick revision
1 interview card, 1 comparison card and 1 revision card. Save on your phone or download as PNG. Numbers are made up for practice.
झटपट उजळणी
1 interview card, 1 comparison card आणि 1 revision card. Phone वर save करा किंवा PNG download करा. आकडे सरावासाठी काल्पनिक आहेत.
झटपट दोहराई
1 interview card, 1 comparison card और 1 revision card. Phone पर save करें या PNG download करें. आंकड़े अभ्यास के लिए काल्पनिक हैं.
