25.5 Sharing and Distribution
| Method | How | Notes |
|---|---|---|
| Workspace access | Add people/groups with a role | For creators and collaborators |
| Share (individual report/dashboard) | Share button › create a link: People in your organization, People with existing access or Specific people; option to allow reshare or build permission | Quick sharing; needs appropriate licences |
| App | In the workspace: Create app › choose content, navigation, and audiences | Best way to distribute a set of reports to many users; users get updates when you Update app |
| Microsoft Teams | Add a report as a tab, or share a link in a chat | Collaboration in context |
| Embed | File › Embed report (SharePoint Online, website/portal, or Publish to web) | Publish to web makes the report public on the internet – never use it for confidential data |
| Export | Export › Analyze in Excel, PowerPoint, PDF | Analyze in Excel lets users pivot the semantic model in Excel |
Licences decide sharing
Lakshat theva, recall Module 1: to share and consume content in the Service, users generally need Pro or PPU licences, unless the content is in a Fabric capacity (F64 or larger) where free users can view it.
Ravindra Bagale's Tip
Sharing madhli ek common chuk mhanje e-mailing a PBIX file instead of sharing through the Service, which bypasses security and refresh. Share through workspaces, apps or links with the right permissions. Lakshat theva, viewers usually also need a licence, depending on your capacity. He exam aani interview doghansathi important aahe.