24.5 Alerts on Dashboard Tiles
Steps in the Power BI Service
- On the dashboard, hover over a card, KPI or gauge tile (e.g. Avg Delivery Time) › … › Manage alerts.
- + Add alert rule › Alert title: "Avg delivery time above 15 minutes".
- Condition: Above › Threshold: 15. Maximum notification frequency: at most once an hour / once a day. Tick Send me email, too.
- Save and close. Alerts are checked when the data refreshes and are sent to you (the alert owner).
In Fabric-enabled tenants, report visuals may also show Set alert (Fabric Activator) for richer rules and Teams notifications.
Ravindra Bagale's Tip
A common alert mistake is setting alerts on a tile that isn't a card, KPI or gauge, which isn't supported. Also remember that alerts check after a data refresh, so they are only as current as your refresh schedule. Don't worry – after doing it two or three times, it becomes a habit.
Ravindra Bagale's Tip – मराठी
Alerts मधली एक common चूक म्हणजे card, KPI किंवा gauge नसलेल्या tile वर alert लावणं, ते support होत नाही. आणि लक्षात ठेवा, alerts data refresh नंतरच चेक होतात, म्हणून ते तुमच्या refresh schedule इतकेच ताजे असतात. घाबरू नका, दोन-तीन वेळा केलं की सवय होते.
Ravindra Bagale's Tip – हिंदी
Alerts की एक common गलती है ऐसी tile पर alert लगाना जो card, KPI या gauge नहीं है, यह support नहीं होता. और याद रखो, alerts data refresh के बाद check करते हैं, इसलिए वे उतने ही ताज़ा होते हैं जितना तुम्हारा refresh schedule. घबराओ मत, दो-तीन बार करने पर आदत हो जाती है.
An alert is how the business gets the number when nobody opened the file. Rani is not in the Service at 9 pm. If average delivery time crosses 15 minutes on a refresh, the alert is the tap on the shoulder. The chart she might have forgotten to open is not a control. The alert is.
That only helps if the tile is the decision KPI. An alert on total orders fires when the city is busy, which may be a festival evening you already expected, and it stays silent when Kothrud is slow on a quiet night. Busy is not the failure you wrote the sentence for. Put the alert on time, on % under 10 minutes, or on cancellation — a card, KPI, or gauge — and write the threshold in the same words as the promise ("above 15 minutes", not "when it feels high").
The alert is only as fresh as the refresh. A 7:00 IST refresh that failed is a Monday cockpit of Sunday's hope. Module 28's publish steps are part of this tool, not a later chore. And the alert tells you, the owner who set it, unless you have moved to a richer rule. Do not promise Shraddha a phone call from a tile that only emails you.
Fix common mistakes
| Wrong result | Reason | Correction |
|---|---|---|
| No alert option | Tile is a bar chart | Use card, KPI or gauge tile |
| Alert late | Checks only after refresh | Align with refresh schedule |
About this data: This table uses columns: Wrong result, Reason, Correction. Values shown are the lesson examples already on this page (not a new dataset).
Practise independently
Practice task
Set an alert below 1,000 on a monthly sales card tile. Which month triggers?
Practice file (fictional): visuals_orders_apr_may_2026.csv
Hints
- Apr 900, May 1,200.
Solution
April (₹900).
Revision card