25 ChatGPT Prompts for Daily Work (Copy and Paste, with Expected Output)
Generative AI course · Chapter 10 · Estimated reading time: 15 minutes
You now know how to build a prompt and how to save one. This chapter is your ready kit: 25 prompts for daily work, in 3 sets: office, study and shop (small business). Every prompt uses the 4 parts you learned (role, task, context, format), has [brackets] where you put your own details, and ends with a short line that tells you what a good answer looks like, so you can check it in seconds. One prompt from each set is worked out fully with an expected output. The prompts are written for ChatGPT, but they work the same way in Gemini, Claude and Copilot.
What you will learn in this chapter
- How to fill a ready prompt in 30 seconds
- 9 office prompts: email, meetings, Excel, reports
- 8 study prompts: notes, practice, interviews
- 8 shop prompts: posts, replies, prices, stock
- How to check each answer quickly
- How to turn your favourite prompts into a saved helper
1. Suppose we have 10 minutes before the meeting
Suppose we are Arjun, a team lead at a logistics company in Chennai. The weekly meeting starts in 10 minutes, and our notes look like this:
truck 14 late 2 days - driver sick. new client Sharma Traders from 1 Nov. warehouse AC repair pending, quote ₹38,000. Priya on leave 26-28 Oct.
We do not have time to think about a good prompt. We open our prompt kit, copy prompt 3 (meeting notes to an update), paste the notes into the brackets and press Enter. In 20 seconds we have a clean update with an action list. That is what this chapter gives you: prompts you can use without thinking, because the thinking is already done.
2. How to use these prompts
- Copy the prompt.
- Replace every
[bracket]with your details. Delete the brackets. - Check the answer against the "A good answer has" line.
- Follow up if needed: "shorter", "more formal", "as a table".
Three rules for every prompt in this kit:
- Never paste passwords, OTPs, PINs, Aadhaar, PAN, bank details or client data. Use placeholders like
[CLIENT]. - Check every number, date and fact before you send or submit anything.
- If your company has an AI policy, follow it.
3. Office prompts (1 to 9)
Prompt 1: a reply to an email
You are my office assistant. Write a reply to the email below.
My point: [what you want to say, in a few words].
Tone: polite and clear. Length: under 100 words. Simple Indian English.
Email: [paste the email, with names and numbers replaced if private]
A good answer has: your point in the first 2 lines, under 100 words, no promises you did not make.
Prompt 2: say no politely
Write a short, polite message to my [manager / colleague / client] saying I cannot [do the task] by [date]
because [reason]. Offer [an alternative: a new date or a smaller part of the work]. Under 80 words.
A good answer has: a clear "no", the reason in one line, and your alternative.
Prompt 3: meeting notes to an update (worked example)
You are a team lead. Turn my rough meeting notes into a short team update.
Format:
1. "Summary": 3 bullet points.
2. "Action items": a table with columns Task | Owner | Due date. Write "Not decided" if the owner or date is missing.
Do not add anything that is not in my notes.
Notes: [paste notes]
Arjun's notes: the line from section 1.
Expected output (yours will be similar, not the same):
Summary
- Truck 14 was 2 days late because the driver was sick.
- New client Sharma Traders starts from 1 November.
- Warehouse AC repair is pending; the quote is ₹38,000.
Action items
| Task | Owner | Due date |
|---------------------------------------|--------------|--------------|
| Plan a backup driver for truck 14 | Not decided | Not decided |
| Onboarding plan for Sharma Traders | Not decided | Before 1 Nov |
| Approve or reject the AC repair quote | Not decided | Not decided |
| Cover Priya's work for 26–28 Oct | Not decided | 26 Oct |
Check it: every line comes from the notes, and "Not decided" appears where the notes say nothing. If the AI writes an owner's name you never gave, delete it and add "Do not invent names" to the prompt.
Prompt 4: an Excel formula
I use Excel. My data: column A = [what], column B = [what], from row 2 to row [N].
I want: [what you want, e.g. the total of B only where A is "Pune"].
Give the formula first, then one line of explanation. Use only functions available in Excel 2016 or later.
A good answer has: a formula you can paste (for the example, =SUMIF(A2:A100,"Pune",B2:B100)) and test on 3 rows you can add in your head.
Prompt 5: a weekly report
Write my weekly work report for my manager from these points: [points].
Format: 3 headings: "Done this week", "Next week", "Need help with". Bullet points. Under 150 words.
A good answer has: only your points, under the 3 headings.
Prompt 6: make my message clearer
Rewrite the message below so it is clear and polite. Keep my meaning. Keep it short.
Then list the 2 biggest changes you made.
Message: [paste]
A good answer has: the same meaning, fewer words, and a list of changes so you learn.
Prompt 7: plan my day
Here are my tasks for today, with rough time needed: [task – time, task – time, ...].
I work from [start] to [end], with lunch at [time]. Make a time-table. Put the hardest task in the morning.
Format: a table Time | Task.
A good answer has: every task, inside your working hours, with lunch in place. Add up the times yourself.
Prompt 8: understand a long document
Summarise the text below for a busy manager.
Format: "In one line", then "5 key points", then "What I need to do" (if anything).
Quote the exact line for any date, amount or deadline.
Text: [paste a non-confidential document or policy]
A good answer has: dates and amounts quoted exactly, so you can find them in the original.
Prompt 9: prepare for a hard conversation
I need to talk to [person] about [topic]. My goal is [goal].
Give me: 3 ways to start the conversation, 3 questions they may ask with short answers, and 1 thing I should not say.
A good answer has: short, calm lines you would actually say.
4. Study prompts (10 to 17)
Prompt 10: explain a topic simply
Explain [topic] to me as if I am a [Class 10 student / fresher / beginner].
Use one example from daily life in India. Under 150 words. End with 2 questions to check my understanding.
A good answer has: one clear example and 2 check questions you can try.
Prompt 11: notes from a chapter
Make short revision notes from the text below.
Format: 5 to 8 bullet points, each under 20 words. Then 3 "important terms" with one-line meanings.
Use only the text. Text: [paste your own notes or textbook paragraph]
A good answer has: nothing that is not in your text.
Prompt 12: a practice quiz (worked example)
You are a teacher. Make 5 multiple choice questions on [topic] for [level].
Each question: options A to D, exactly one correct. Then an "Answer key" with one line of reason each.
Do not show the answers until the end.
Filled in: topic = percentages, level = a bank exam beginner.
Expected output (yours will be similar, not the same):
1. What is 20% of 450?
A. 80 B. 90 C. 95 D. 100
2. A price rises from ₹200 to ₹250. What is the percentage increase?
A. 20% B. 25% C. 30% D. 50%
3. 15% of a number is 60. What is the number?
A. 300 B. 360 C. 400 D. 450
4. A shirt of ₹800 is sold at 10% discount. What is the selling price?
A. ₹700 B. ₹710 C. ₹720 D. ₹780
5. Which is the same as 0.35?
A. 3.5% B. 35% C. 350% D. 0.35%
Answer key
1. B – 450 × 20 ÷ 100 = 90
2. B – increase 50 ÷ 200 × 100 = 25%
3. C – 60 ÷ 0.15 = 400
4. C – 800 − 80 = 720
5. B – 0.35 × 100 = 35%
Check it: do every answer with a calculator. All 5 are correct here, but a quiz from AI can have a wrong key, so always check before you share it with friends.
Prompt 13: find my mistakes
Here is my answer to the question "[question]". Do not rewrite it.
List my mistakes (facts, grammar, missing points), most important first, and give a mark out of 10 with one reason.
My answer: [paste]
A good answer has: a list of mistakes, not a new answer. You learn more by fixing it yourself.
Prompt 14: a study plan
I have [N] days before my [exam]. Subjects and chapters: [list]. I can study [hours] hours a day.
Make a day-by-day plan in a table: Day | Subject | Chapters | Revision.
Keep the last 2 days for full revision.
A good answer has: every chapter in the plan, and the last 2 days free for revision.
Prompt 15: interview practice
Act as an interviewer for a [role] fresher job. Ask me one question at a time. Wait for my answer.
After each answer, give one strength and one improvement in 2 lines. Stop after 5 questions and give a summary.
A good answer has: one question only, then it waits. If it asks all 5 at once, reply "One question at a time, please."
Prompt 16: improve my English
Correct the grammar in my text below. Show a table: My sentence | Correct sentence | Rule in simple words.
Text: [paste]
A good answer has: short rules you can remember, like "use 'have' with 'I', not 'is having'".
Prompt 17: compare two things
Compare [A] and [B] for a [student / beginner] in a table with 5 rows: what it is, used for, example,
how hard to learn, one common mistake. Then one line: "Pick A if ..., pick B if ...".
A good answer has: a fair table and a clear final line.
5. Shop and small business prompts (18 to 25)
Prompt 18: a product post
Write an Instagram caption for my [shop type] in [city]. Product: [product], price ₹[price].
Under 40 words, 2 emojis, 3 hashtags, end with "DM to order". Simple English.
A good answer has: your exact price and no claims you cannot prove (like "best in the city").
Prompt 19: reply to a customer complaint (worked example)
You are the owner of a small [shop type]. Reply to this customer message politely in under 80 words.
Say sorry once, give one clear next step, and do not blame the customer.
My next step: [what you will do].
Customer message: [paste, without the customer's phone number]
Filled in: shop type = bakery, next step = free replacement cake delivered tomorrow before 11 am, message = Ordered a chocolate cake for my son's birthday, the name was spelt wrong. Very disappointed.
Expected output (yours will be similar, not the same):
Hello, we are really sorry that the name on your son's birthday cake was spelt wrong.
We understand how important the day was. We will deliver a fresh replacement cake,
free of cost, tomorrow before 11 am. Please reply with the correct spelling and a
good time for delivery. Thank you for telling us, and wish your son a very happy
birthday from all of us.
Check it: one "sorry" (not five), your exact next step, and no excuses. If you cannot actually deliver before 11 am, change the next step before you send.
Prompt 20: a WhatsApp offer message
Write a WhatsApp broadcast message for my [shop]. Offer: [offer], valid till [date].
Under 50 words, one line with the offer in capital letters, one call to action. No false urgency.
A good answer has: the correct date and the exact offer.
Prompt 21: price with GST
My product price is ₹[price] before GST. GST rate is [rate]%. Show step by step:
GST amount, final price, and CGST and SGST if I sell within my state. Then give the Excel formula for the final price if the price is in B2.
A good answer has: working you can check. For ₹1,000 at 18%: GST ₹180, final ₹1,180, CGST ₹90 and SGST ₹90, formula =B2*1.18. Always confirm the GST rate for your product with your accountant.
Prompt 22: a stock list from a messy note
Turn my stock note into a table: Item | Quantity | Unit | Reorder? (Yes if quantity is below [N]).
Do not change any number. Note: [paste]
A good answer has: the same numbers as your note. Check 3 rows.
Prompt 23: a Google review reply
Write a reply to this Google review of my [business]. Under 50 words. Thank the customer by first name,
mention one thing they liked, and invite them back. Review: [paste]
A good answer has: a personal line, not a copy-paste "Thank you for your valuable feedback".
Prompt 24: ideas for a slow day
I run a [shop] in [area of city]. [Day] afternoons are slow. Give 5 low-cost ideas to get more customers,
each under 20 words, with a rough cost as Low, Medium or High.
A good answer has: ideas that fit your budget. Pick one, try it for 2 weeks, and count customers.
Prompt 25: a simple business email
Write a short email to a supplier asking for [a quote / a delay / a discount] for [items and quantity].
Tone: polite and firm. Under 100 words. Ask for a reply by [date].
A good answer has: quantity, item and reply date, all correct.
6. Do they work in Gemini, Claude and Copilot?
Yes. These prompts use plain language and no ChatGPT-only feature. Small differences you may notice:
| Tool | What to expect with these prompts |
|---|---|
| ChatGPT | Usually follows the format closely; good at tables |
| Gemini | May add extra tips at the end; add "No extra tips" if you do not want them |
| Claude | Usually careful with "do not invent" rules; writing often sounds natural |
| Copilot | May search the web for some prompts and add links; check that the links match the claim |
Try the same prompt in 2 tools when the result matters, like an important email. Pick the better answer, then edit it yourself.
Ravindra Bagale's Tip
People collect 500 prompts in a PDF and use none of them. A prompt kit works only when it is small and close at hand. Pick the 5 prompts from this page that match your real week, paste them in your phone notes, and use them for 7 days. When one prompt is perfect, save it as a project or a skill, as you learned in the last chapter.
7. Make a prompt your own
Every prompt here can be improved for your work. Add one line at a time:
- Your role: "I am a sales coordinator at an FMCG distributor."
- Your reader: "My manager reads on the phone, so keep it short."
- Your rules: "Always show money in ₹ with Indian commas."
- An example: paste one good answer from last week and say "Same style."
Then save it as a ChatGPT project, a Gemini skill or a Claude project, so you never type it again.
8. Beginner mistakes and quick fixes
| Mistake | What happens | Quick fix |
|---|---|---|
Leaving [brackets] in the prompt |
The AI invents the details | Replace every bracket |
| Pasting client data | Privacy risk | Placeholders like [CLIENT] |
| Sending without reading | Wrong dates or names go out | Check the "good answer" line first |
| Using all 25 at once | No habit forms | Pick 5 for one week |
| Trusting the quiz answer key | Wrong answers spread | Check every answer yourself |
9. Try at home
Try at home
Task 1: your office 3
- Pick 3 office prompts you need this week.
- Use each one on a real (non-confidential) task.
- Check each answer with its "A good answer has" line.
Task 2: a study test
- Use prompt 12 on a topic you are learning.
- Answer the quiz without looking at the key.
- Check the key with a calculator or your book, and mark any wrong answer the AI gave.
Task 3: compare tools
- Run prompt 19 (the complaint reply) in ChatGPT and in one other tool.
- Compare: which one followed "say sorry once" and "under 80 words"?
- Save the better prompt in your notes with one improvement.
Recap
In short
- A ready prompt has the 4 parts already written; you fill only the [brackets].
- Every prompt here ends with a check: "A good answer has".
- Office prompts: emails, meeting notes, Excel formulas, reports and planning.
- Study prompts: simple explanations, notes, quizzes, mistakes, plans and interview practice.
- Shop prompts: posts, complaint replies, offers, GST prices, stock and reviews.
- Never paste private data; check every number and date before you send.
- The prompts work in ChatGPT, Gemini, Claude and Copilot with small differences.
- Keep 5 favourite prompts close, and save the perfect ones as a project or skill.
Copy your 5 most useful prompts from this page into your phone notes now, and use one of them before lunch today.
Previous chapter: Save Your Best Prompts: Custom GPTs, Gemini Skills and Claude Projects
Next chapter: What Is an LLM? Large Language Models Explained Simply
Ravindra Bagale, trainer: linkedin.com/in/ravindra-bagale. The people, companies, shops, notes and customer messages on this page are made up for learning. The quiz answers and GST example were checked by hand on 19 October 2026; always confirm the GST rate for your product. AI answers change every time, so your output will be similar, not the same.